Stock Control

Manage inventory levels and stock movements

Effective stock control ensures you have the right products in the right quantities at the right time. This guide covers monitoring stock levels, receiving inventory, and conducting stock counts.

Stock Control
Item
Current
Min
Reorder
Status
Actions
Premium Wool - Navy
45m
20m
50m
OK
Cotton Shirt - White
5
10
20
Low

Key Stock Control Features

Stock Monitoring

  • • Real-time inventory levels
  • • Low stock alerts and notifications
  • • Stock status indicators
  • • Inventory valuation

Stock Receiving

  • • Purchase order matching
  • • Barcode scanning for quick entry
  • • Quality control checks
  • • Supplier performance tracking

Stock Counts

  • • Full and partial inventory counts
  • • Mobile counting capability
  • • Variance reporting
  • • Automated count scheduling

Stock Transfers

  • • Between location transfers
  • • Transfer status tracking
  • • Batch transfers
  • • Transfer history

Receiving New Stock

  1. 1. Access Stock Receiving

    Navigate to Inventory > Receive Stock.

  2. 2. Select Purchase Order

    Choose the related purchase order or create a new receipt.

  3. 3. Verify Items

    Check received quantities against ordered quantities.

  4. 4. Record Any Discrepancies

    Note any shortages, overages, or damaged items.

  5. 5. Complete Receipt

    Finalize the receipt to update inventory levels.

Conducting Stock Counts

  1. 1. Prepare Count Sheet

    Generate a count sheet from Inventory > Stock Count.

  2. 2. Count Physical Items

    Record actual quantities of each item in stock.

  3. 3. Enter Count Results

    Input the counted quantities into the system.

  4. 4. Review Variances

    Analyze differences between system and physical counts.

  5. 5. Adjust Inventory

    Approve and post adjustments to correct inventory levels.

Real-World Example

"At the end of each month, Elegant Tailors conducts a partial inventory count focusing on high-value fabrics. The inventory manager generates a count sheet for premium fabrics and assigns two staff members to count. Using tablets, they scan fabric barcodes and enter measured lengths. The system immediately flags a discrepancy with Italian wool fabric, showing 45 meters in system but only 42 meters physically counted. After investigation, they discover the difference was due to a recent custom suit order where the fabric was cut but the transaction wasn't properly completed. They adjust the inventory and implement a process improvement to prevent future discrepancies."

Pro Tips

  • • Count high-value items weekly and full inventory monthly
  • • Use cycle counting to spread counting workload throughout the month
  • • Investigate all variances over 5% immediately
  • • Maintain organized storage to facilitate accurate counting