Comprehensive guide to managing inventory movements in Nubras ERP.
Stock Movement Overview
Stock movements track the flow of materials into, within, and out of your inventory. Every change in inventory quantity is recorded as a stock movement, providing a complete audit trail of your inventory transactions.
Key Concepts
- Movement Types: Different categories of inventory transactions
- Source & Destination: Where items are moving from and to
- Movement Date: When the transaction occurred
- Reference Documents: Related documents like purchase orders
- Batch/Lot Tracking: Tracking specific material batches
- Movement Status: Draft, Pending, Completed, Cancelled
- Approvals: Authorization workflow for movements
- Inbound: Materials entering your inventory (purchases, returns)
- Internal: Materials moving within your inventory (transfers, adjustments)
- Outbound: Materials leaving your inventory (production, sales)
- Cycle: The complete flow from procurement to consumption
Every movement affects the available quantity of inventory items. The system maintains a running balance of quantities and values for accurate inventory tracking.
Stock Movement Workflow
- Movement Initiation: Create a new stock movement
- Select movement type
- Enter reference information
- Select source and destination
- Add items and quantities
- Verification: Review movement details
- Check item details and quantities
- Verify batch/lot information
- Add notes or attachments
- Approval: Get authorization if required
- Submit for approval if needed
- Approver reviews and authorizes
- Processing: Execute the movement
- Process the movement
- System updates inventory quantities
- Movement status changes to Completed
- Documentation: Generate and store records
- Print movement documents if needed
- Update related documents
- Archive for audit purposes
Stock Movement Types
Nubras ERP supports various types of stock movements to handle different inventory scenarios.
Inbound Movements
Record materials received from suppliers.
When to use:
- Receiving ordered materials
- Processing supplier deliveries
Key information:
- Purchase order reference
- Supplier details
- Delivery note number
- Received quantities
- Batch/lot information
Record materials returned by customers or from production.
When to use:
- Customer returns
- Unused materials from production
Key information:
- Original issue reference
- Return reason
- Condition assessment
- Returned quantities
- Quality inspection results
Record excess materials returned from production.
When to use:
- Excess fabric from cutting
- Unused materials from completed orders
Key information:
- Production order reference
- Original issue details
- Returned quantities
- Usability assessment
Record initial inventory or opening balances.
When to use:
- System implementation
- New inventory item setup
Key information:
- Item details
- Opening quantities
- Valuation information
- Location details
Outbound Movements
Record materials issued for production or other uses.
When to use:
- Issuing materials to production
- Allocating fabrics for cutting
Key information:
- Production order reference
- Destination department
- Issued quantities
- Batch/lot selection
Record materials sold directly to customers.
When to use:
- Direct fabric sales
- Retail material sales
Key information:
- Sales order reference
- Customer details
- Sold quantities
- Pricing information
Record materials returned to suppliers.
When to use:
- Defective materials
- Incorrect deliveries
- Excess materials
Key information:
- Original purchase reference
- Supplier details
- Return reason
- Returned quantities
- Return authorization number
Record materials discarded as waste.
When to use:
- Unusable fabric scraps
- Damaged materials
- Obsolete inventory
Key information:
- Waste category
- Disposal method
- Reason for disposal
- Disposed quantities
Internal Movements
Move materials between locations.
When to use:
- Moving stock between warehouses
- Relocating materials within a location
Key information:
- Source location
- Destination location
- Transfer reason
- Transferred quantities
Correct inventory discrepancies.
When to use:
- Physical count reconciliation
- Correcting system errors
- Recording inventory losses
Key information:
- Adjustment reason
- Current system quantity
- Actual physical quantity
- Adjustment quantity
- Authorization details
Convert materials from one form to another.
When to use:
- Cutting fabric rolls into pieces
- Repackaging materials
- Changing units of measurement
Key information:
- Source material details
- Resulting material details
- Conversion ratio
- Conversion process
Reserve materials for future use.
When to use:
- Reserving materials for specific orders
- Setting aside customer-provided materials
Key information:
- Order reference
- Customer details
- Reserved quantities
- Reservation period
- Batch/lot selection
Real-World Examples
See how stock movements are used in practical tailoring business scenarios.
Managing materials for a custom abaya order.
Scenario:
A customer orders a custom embroidered abaya requiring specific black silk fabric, gold thread, and custom beading.
Stock Movements:
- Material Reservation: Reserve 3 meters of premium black silk, 2 spools of gold thread, and 50g of beads
- Material Issue: Issue reserved materials to production department
- Production Return: Return 0.5 meters of unused silk to inventory
- Waste Disposal: Record 0.2 meters of damaged silk as waste
Benefits:
- Accurate tracking of premium materials
- Clear accountability for material usage
- Precise costing of materials used
- Waste monitoring for quality control
Reorganizing inventory for seasonal demand.
Scenario:
A tailoring shop needs to reorganize inventory to prioritize Ramadan and Eid collection materials.
Stock Movements:
- Stock Transfer: Move festive fabrics from bulk storage to primary picking area
- Stock Transfer: Relocate off-season materials to secondary storage
- Material Conversion: Convert bulk fabric rolls into pre-cut lengths for efficient production
- Stock Adjustment: Update inventory after physical verification of relocated items
Benefits:
- Optimized storage layout for seasonal demand
- Improved picking efficiency for high-demand items
- Better space utilization
- Enhanced inventory accuracy
Case Study: Multi-Location Tailoring Business
Business Profile
A tailoring business with a main production facility, two retail locations, and a warehouse. The business specializes in traditional and modern garments, with both ready-to-wear and custom orders.
Inventory Movement Challenges
- Managing fabric and material flow between multiple locations
- Tracking customer-provided materials for custom orders
- Maintaining accurate inventory across all locations
- Minimizing waste and maximizing material utilization
- Ensuring timely availability of materials for production
Stock Movement Solution
- Centralized Receiving: All materials received at warehouse with purchase receipts
- Scheduled Transfers: Regular stock transfers from warehouse to retail and production locations
- Customer Material Tracking: Special reservation process for customer-provided fabrics
- Production Material Flow: Structured material issue and return process for production
- Remnant Management: System for tracking and utilizing fabric remnants
- Mobile Scanning: Barcode scanning for real-time movement recording
Results
- Inventory accuracy improved from 82% to 97%
- Material waste reduced by 15%
- Production delays due to material shortages decreased by 60%
- Customer satisfaction increased with better tracking of custom materials
- Staff time spent searching for materials reduced by 25%
- Inventory carrying costs reduced by optimizing stock levels at each location