Transactions

Managing invoices, expenses, and journal entries

The Transactions section is where you'll record your day-to-day financial activities. This includes creating customer invoices, recording expenses, and making journal entries.

Transaction Types

Invoices
  • Create professional invoices
  • Track payment status
  • Send invoices to customers
  • Record full or partial payments
  • View invoice aging reports
Learn more about invoices →
Expenses
  • Record business expenses
  • Categorize by expense type
  • Attach receipts and documents
  • Track payment method
  • Manage recurring expenses
Learn more about expenses →
Journal Entries
  • Create manual accounting entries
  • Record adjustments and corrections
  • Enter opening balances
  • Process month-end adjustments
  • Create recurring journal entries
Learn more about journal entries →

Creating an Invoice

  1. Go to Finance > Invoices
  2. Click "Create Invoice" button
  3. Select customer or add a new one
  4. Enter invoice date and due date
  5. Add line items for services or products
  6. Add any applicable taxes
  7. Add notes or payment terms if needed
  8. Save or send the invoice

Invoice Example

"Mohammed just completed a custom suit for a client. He goes to the Invoices section and creates a new invoice. He adds line items for the suit (AED 2,000), alterations (AED 200), and premium buttons (AED 150). The system automatically calculates 5% VAT. He adds a note thanking the customer for their business and offering a 5% discount on their next order. He clicks 'Send Invoice' and the system emails it directly to the customer."

Recording an Expense

  1. Go to Finance > Expenses
  2. Click "Record Expense" button
  3. Enter expense date
  4. Select expense category
  5. Enter amount and payment method
  6. Add vendor/supplier information
  7. Attach receipt (optional)
  8. Save the expense

Expense Example

"Aisha just purchased new fabric for an upcoming project. She goes to the Expenses section and clicks 'Record Expense'. She selects 'Fabric Costs' as the category, enters AED 1,200 as the amount, and selects 'Credit Card' as the payment method. She adds 'Premium Textiles LLC' as the supplier, takes a photo of the receipt with her phone, and attaches it to the expense. Now the fabric purchase is properly recorded in her accounting system."

Creating a Journal Entry

  1. Go to Finance > Journal Entries
  2. Click "Create Journal Entry" button
  3. Enter the journal entry date
  4. Add a reference number (optional)
  5. Enter a description for the entry
  6. Add line items with account, description, and debit/credit amounts
  7. Ensure the entry is balanced (debits = credits)
  8. Save the journal entry

Journal Entry Example

"At the end of the month, Khalid needs to record depreciation on his sewing equipment. He creates a journal entry with the date of the last day of the month. He debits 'Depreciation Expense' for AED 500 and credits 'Accumulated Depreciation' for AED 500. He adds a description 'Monthly depreciation of sewing equipment' and saves the entry. This ensures his financial statements accurately reflect the decreasing value of his equipment over time."

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